Businesses of all sizes generate a variety of documents. Even companies that have mostly switched to digital records may still need to keep physical copies of certain types of information, like tax filings (including original paperwork), contracts, invoices and payments, employee records, and some customer data. Often, these records must be kept for a certain amount of time according to state laws about data retention.
Tucson businesses that haven’t gone paperless yet may produce considerably more hard copies of data. This can eventually lead to a large backlog of records, including duplicates and outdated or unnecessary documents that could be stolen if not properly disposed of.
While you might have a system in place for regularly scheduled shredding services to handle the day-to-day document generation and disposal, there will also be times when you need to get rid of a large volume of paper all at once. This is called a purge. This article explains everything about one-time purge shredding, from why you might need it to when the best time to schedule it is.
What Is One-Time Purge Shredding?
One-time purge shredding is an on-demand service that allows businesses to get rid of a large volume of documents all at once. It’s ideal for those times when you need to clear out old records or files, or when you’re moving offices and need to dispose of confidential documents before the move.
Purge shredding services are typically scheduled on an as-needed basis, which means they can be done more flexibly than regularly scheduled shredding services. This can be helpful if you have a lot of paper to get rid of but don’t necessarily need it gone right away.
Why Would I Need One-Time Purge Shredding?
One-time purge shredding can be useful in a few different situations. For example, if you are moving offices and need to get rid of confidential documents before the move, if you have a large backlog of records that you need to clear out, or if you want to get rid of outdated or unnecessary documents. Additionally, one-time purge shredding can be used to dispose of duplicate records.
When Is the Best Time to Schedule a One-Time Purge Shredding?
The best time to schedule a one-time purge shredding will depend on your specific needs. If you’re moving offices, for example, you’ll want to make sure all your confidential documents are shredded before the move, so they don’t fall into the wrong hands.
If you have a large backlog of records, you might consider scheduling a regular shredding service first to help you get caught up. Once caught up, you can switch to a more flexible on-demand service like one-time purge shredding.
Contact Assured Document Destruction for NAID AAA Certified Shredding
If you need one-time purge shredding or regularly scheduled shredding services, contact Assured Document Destruction. We’re a NAID AAA Certified company, which means we adhere to the highest standards of security and confidentiality. We offer both on-site and off-site shredding services, so we can tailor our service to your needs. Contact us today to get started.