Property management companies and real estate offices never run out of paperwork. Rental applications, leases, tenant and buyer ID copies, transaction files and owner statements come in every week, and much of it carries personal information. This guide covers property management shredding Tucson offices can set up to handle that steady flow, from the leasing desk to the year-end cleanout.
Assured Document Destruction opened its Tucson location at 602 E. 24th Street in 2017, after serving the Tucson market for years from its Phoenix branch. The company is NAID AAA Certified, licensed, bonded and insured, and serves Tucson and the surrounding communities.
The Paperwork Behind Every Lease and Listing
A single rental or sale can generate a thick file. Applications, signed agreements, copies of identification and financial details all pass through the office, and many of those documents only need to be kept for a while. Once they’re no longer needed, they need a secure way out.
Assured’s regulatory compliance page notes that FACTA applies to businesses that collect customer information, and that its Disposal Rule calls for discarded information to be destroyed by shredding, burning or pulverizing. For offices that collect tenant and client details every day, a regular routine for tenant file shredding is the simplest way to stay consistent.
Scheduled Property Management Shredding Tucson Teams Can Set and Forget
The steady stream of daily paper is best handled on a schedule. With scheduled shredding [https://www.shredtucson.com/scheduled-shredding/], you choose weekly, bi-weekly or monthly service based on your needs and budget, and Assured provides free, lockable security containers for the busy, central areas of your office. Staff can drop papers in without removing staples, clips or binders.
On each visit, Assured’s shredding specialists cross-cut shred your documents at your location using mobile shred trucks. You receive a Certificate of Destruction after each service detailing what was destroyed and how, and all materials are recycled or shredded in line with environmental policies and privacy laws.
Where to Put the Containers
Assured’s secure shredding containers [https://www.shredtucson.com/secure-shredding-containers/] come in sizes that fit different parts of a property management or brokerage office. The Shredinator fits under a desk, holds up to 60 pounds and has a tamper-proof lid, which works well at a leasing counter or an agent’s desk. Executive cabinets come in Gray, Espresso, Cherry or Maple finishes and hold 70 to 80 pounds, so they look at home in a reception area or conference room.
For the back office, 64-gallon bins hold up to 250 pounds and 96-gallon bins hold up to 350 pounds. Both have internal and external hasp locking systems and a molded paper slot with a deflector to prevent tampering. One reviewer on Assured’s testimonials page even described the containers as attractive.
Year-End Purges and Office Moves
Some paperwork builds up all at once. A year-end cleanup, an office move or closing out a long-running lease file can leave stacks of boxes to clear. Assured’s one-time shredding [https://www.shredtucson.com/one-time-shredding/] is built for annual or end-of-quarter cleanups, office moves and excess paperwork, with no long-term commitments.
For on-site service, Assured brings a self-contained mobile shredding unit to your property and cross-cut shreds the documents there, and you can watch the destruction. Same-day and next-day on-site service is available Monday through Saturday, and a Certificate of Destruction is provided after each service.
Off-Site Shredding and Self-Storage Pickups
If you’d rather not have shredding done at the office, off-site shredding is available. Trained professionals collect secure, locked bins from your location and take them to Assured’s secure shredding facility, where the documents are destroyed beyond recovery. Assured’s quote form lists business addresses, residential addresses and self-storage units as service locations, which helps if older files have been moved into a storage unit.
Drop-Off Shredding for Small Batches
Not every office needs a truck. When a property manager or agent has just a few boxes, drop-off shredding [https://www.shredtucson.com/drop-off-shredding/] is available at 602 E. 24th Street, Bldg 2, Monday through Friday from 8 a.m. to 4 p.m. The facility doesn’t close for lunch.
The cost is $10 per 1.2-cubic-foot box, about the size of a copy paper box and roughly 35 pounds of material. A 6-gallon Seal N’ Shred bag that holds up to 35 pounds is also $10, with shredding included. A staff member brings your documents inside, where they’re kept in locked containers in a secured facility under constant video surveillance and destroyed later that evening.
Staples, paper clips, rubber bands and file folders can stay in. Large metal items such as staplers and plastic items such as three-ring binders or sheet covers should be removed first. You receive a Certificate of Destruction after each drop-off.
When Agent and Office Computers Are Replaced
Leasing software, scanned applications and email all leave tenant and client information on computers and phones. Assured notes that formatting or degaussing a drive isn’t enough, and that hard drive shredding destroys the drive entirely, making the information unrecoverable.
Assured’s hard drive destruction service [https://www.shredtucson.com/hard-drive-destruction/] can be done on-site: staff collect the media into secure containers, and you can watch it being shredded in the truck. The dedicated on-site hard drive shredding truck can shred 600 hard drives per hour, and the service also covers smartphones, cell phones and flash drives. Shredded materials are sorted and recycled, and a Certificate of Destruction is provided once everything is destroyed.
Tenants, buyers and property owners trust your office with their personal information. A routine for daily paper, a plan for year-end cleanouts and a secure way to retire old computers keeps that trust intact.
To set up scheduled shredding, plan a year-end purge or arrange hard drive destruction, call (520) 352-7346 or contact Assured Document Destruction today [https://www.shredtucson.com/contact-us/].